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Employing an Apprentice? What is expected from you as an employer?

Employing an apprentice can be an equally exciting and daunting time.  At Derwent Training Association, we’re here to get you keep you informed, confident and supported during your responsibilities.  Below is a quick guide to some of your key duties as an apprentice employer.

  • Your apprentice should have the same conditions as all other employees working at similar grades, or in similar roles. This includes paid holidays, sick pay, any benefits you offer, and any support you offer such as coaching and mentoring. You should always supply your apprentice with a contract of employment.
  • You must support your apprentice by participating in tripartite reviews every 10 weeks. This meeting is done between you, your apprentice and their Assessor to discuss and agree progress. This is a funding requirement set by the Education and Skills Funding Agency. 
  • You must pay your apprentice at least the National Minimum Wage. The contract of employment should make it clear what wage you'll pay your apprentice, and for what hours. 16-18 year old apprentices are entitled to the National Minimum Wage for apprentices, as well as those who are 19+ and in the first year of their Apprenticeship only. You can find the National Minimum Wage rates here.
  • You must pay your apprentice for the time spent training or studying for their Apprenticeship. If your apprentice is also studying for an English and/or Maths qualification that is required by their Apprenticeship, they are entitled to paid study time during their normal working hours. 
  • The Education and Skills Funding Agency states that all apprentice employers must have a health and safety assessment of their workplace to ensure that all apprentices are working in safe conditions. As Engineering and Manufacturing falls in the high risk category this will be updated annually. We also require a copy of your Employers Liability Insurance Certificate for audit purposes. 
  • Your apprentice must work for 30 hours or more per week, which must include their off-the-job training. We will ask you for their working hours when doing their sign-up paper work to calculate the 20% off-the-job training requirement during the Apprenticeship. 


What is off-the-job training?

Off-the-job training is defined as training which is received by the apprentices, during the apprentices normal working hours, for the purpose of achieving the Skills, Knowledge and Behaviours of the approved apprenticeship referenced in the apprenticeship agreement. This does not include the training that is received by the apprentice for the sole purpose of enabling them to perform the work for which they have been employed. 

Your apprentice is required to complete 20% off-the-job learning as part of the apprenticeship and this will be regularly audited by the Education and Skills Funding Agency (ESFA). Your apprentice needs to log their off-the-job training on a spreadsheet, or in a log book so that they can use this in their portfolio of evidence. Your apprentices Assessor will discuss this in more detail during their progress review. 

What counts as off-the-job training?

  • Attendance day to Derwent Training Association
  • Online learning
  • Manufacturers training
  • Time writing assignments
  • Shadowing
  • Mentoring 
  • Industry visits. 

Interested in taking the next step to hiring an apprentice?>
Talk to us today for a no-obligation chat.